Last updated: May 15, 2026

Process Overview

Step 01: Coordination within the Requesting Organization

Determine the AP installation locations and number of units, secure the budget, and finalize the specifications within your organization before proceeding. If you have any questions, please feel free to contact us with as much detail as possible about your concerns — we may be able to offer advice.

Step 01-1: AP Installation Plan
  • It is important to define the assumptions upfront: where (location/room name), how many users or devices, and how they will use the network (document browsing, video streaming, expected number of simultaneous connections, etc.).
  • Based on these assumptions, plan the building name, room name (room number), and number of APs.
  • For reference, lecture room APs are installed with approximately 50 simultaneous device connections per unit in mind.
    While Cisco lab environments reportedly handle 100 simultaneous connections without issue, this should be considered a specially optimized environment rather than typical conditions.
Step 01-2: Budget

All costs are borne entirely by the requesting organization. Please review the details below.

Budget Type
In principle, only university operating funds are accepted. If you wish to use a different funding source, please first confirm with your budget manager and accounting division whether it can be executed, then contact the NOC stating the funding type.

Budget Transfer Schedule
Budget transfers will be requested by the administrative office at the following times:

  • Organizations that submitted installation requests between April and September: transfer requested around October.
  • Organizations that submitted requests between October and the Facilities Management Division's construction deadline: transfer requested around January–February.

In-year AP additions must be requested by the Facilities Management Division's construction deadline (typically around January). Requests received after the deadline will be billed in the following fiscal year due to budget execution constraints — please be aware of this in advance.
There have been cases where insufficient advance preparation by the requesting organization has resulted in failed transfers or significant coordination effort. If cooperation cannot be obtained, we may consider reporting the case to the steering committee or suspending acceptance for a period of time.

AP and License Costs
The cost per AP, including the license fee, is ¥210,760 (as of April 2026).

Construction Costs
Dedicated wireless LAN cabling is required from each AP installation location to the switch. If you need a rough estimate for budgeting purposes, please consult the Facilities Management Division directly for a quote — the NOC cannot provide estimates.
If you wish to use existing cabling, please verify the following within your organization:

  • The cable is Cat6 or higher.
  • There are no network devices between the NOC building switch and the AP being installed.
  • Both ends of the LAN cable (switch side and room side) have been identified by the requesting organization.
Step 01-4: Estimated Service Start Date

After construction is complete, the requesting organization sends the required documentation to the NOC. Once the NOC has reviewed it and confirmed there are no issues, the connection work will be carried out and service will begin.

If you have a desired start date, please begin the process as early as possible. Plan so that construction is completed at least one week before the desired start date. (Specific connection or start dates cannot be guaranteed due to variables outside the NOC's control and the progress of other parties.)

If the start date cannot be met, the primary cause is typically delays in planning or response within the requesting organization. Please complete your internal planning and coordination early, and be considerate of infrastructure teams such as Facilities and the NOC.

Step 01-5: Additional Notes

Regarding the Administrative Group
A designated administrative group (or division; a specific group-level contact is required only when there are particular circumstances) is mandatory. Their primary expected role is to disseminate information and coordinate within the organization — actual work should be handled through internal coordination. (There is no intention to assign specific tasks to the administrative contact.)
This requirement was established after the campus-wide wireless LAN update revealed numerous issues — including staff reassignments and resignations since initial installation, loss of handover information, and disbanded groups — resulting in significantly more coordination effort than anticipated.

Regarding Equipment Procurement
Equipment is procured by the Network Systems Division. (If ordering 5 or more units, please consult us as early as possible.) Please note that depending on the building and timing, the requesting organization may be asked to separately procure additional equipment such as patch panels.

Step 02: Coordination between the Requesting Organization and the NOC

Once internal coordination is complete, please contact the NOC with the following information:

  • Specifications: campus, building name, floor, room name (room number), number of APs per location
    ※ For common areas or corridors, please indicate as: 1F, Corridor, etc.
    ※ Example: Ookayama Campus, Center for Information Infrastructure, 1F, Corridor, 1
  • Budget: university operating funds (must be executable; other types require prior consultation)
    Please provide the budget name and budget number.
  • Room managing organization and administrative group:
    Email address (@adm.isct.ac.jp):
  • Campus mail address: for AP and label delivery

The NOC will review the above and follow up with you. If there are any issues or additional notes, please respond accordingly.

  • If the building does not have a wireless patch panel, one must be newly installed at the requesting organization's expense.
  • If additional equipment is needed or there are distance-related issues, this will be discussed separately (in principle, at the requesting organization's expense).
  • AP name notification
  • Once preparations are complete, the AP will be sent via campus mail.

Step 03: Submit Construction Request to the Facilities Management Division

Please follow the Facilities Management Division's construction request procedure. The cable specifications for wireless LAN are as follows:

  • Cat6 or higher, white
  • Must be terminated in the wireless patch panel (if not, rework will be required)
  • If the existing wireless patch panel is full or not yet installed, a new one must be installed at the requesting organization's expense
  • Cable ends (room side and patch panel side) must be tagged with the name of the AP being installed

Following these instructions, hand over the AP to the Facilities Management Division or the construction contractor.

Step 04: Construction Work

Once the construction date is confirmed, it is not required but recommended to notify the NOC — this helps us plan the connection work and may result in an earlier service start date. Construction work generally does not affect the network.

Do NOT connect anything to the switch — doing so may cause a network outage.

Step 05: Confirmation after Construction

After construction is complete, the responsible person from the requesting organization must confirm that tags are attached on both the room side and in the rack. As noted above, do NOT connect anything to the switch — doing so may cause a network outage.

Step 06: Send Documentation to the NOC

After confirming, please send the following documents to the NOC. Note that the connection work cannot proceed until the NOC receives them from your organization.

  • AP wiring diagram: obtain this from the Facilities Management Division. Please also keep a copy within your organization.
  • Photos showing the installation location of each AP: including position within the room, height, and surrounding conditions (each photo must be under 1 MB and clearly focused)
  • Photos must be clearly focused.
  • Please use Box to share the files and send us the URL.
  • Photos of the rack showing the tags on the relevant cables (each photo must be under 1 MB and clearly focused)

Step 07: [NOC] Documentation Review and Connection Work

Upon receiving the above documents, the NOC will review them. If anything is missing or incorrect, we will contact the requesting organization.

If everything is in order, the NOC will coordinate internally and carry out the switch connection work. After confirming there are no issues in the system, we will notify the requesting organization.
※ Specific connection dates cannot be specified. Please wait for our notification.

Step 08: Service Start

After the connection work is complete, the NOC will notify you. We also recommend that the requesting organization verify the connection at the installation location — this will help you respond more confidently to any inquiries from users.